Office Assistant

We are seeking a proactive and organized Office Assistant to join our team in Algeria. The Office Assistant will play a crucial role in supporting the smooth operation of our office by providing administrative assistance, managing calendars, coordinating logistics, organizing events, and facilitating business trips. This role requires a detail-oriented individual with excellent organizational and communication skills, as well as the ability to multitask and prioritize effectively.

Key Accountabilities:

Administrative Support: Provide indispensable assistance to higher-level staff by managing calendars, appointments, and correspondence with precision and efficiency. Assist in preparing documents, reports, and presentations, ensuring accuracy and completeness.

Document Management: Handle various documents, reports, and records, organizing and maintaining them for easy accessibility and retrieval. Maintain confidentiality and integrity of sensitive information, adhering to company policies and procedures.

Communication: Serve as a primary point of contact for internal and external communications, conveying information effectively and promptly. Respond to inquiries, emails, and phone calls professionally, providing accurate information and assistance as needed.

Reception Duties: Welcome visitors and clients to the office with warmth and professionalism, offering assistance and guidance as required. Manage incoming calls, directing them to the appropriate individuals or departments, and handling inquiries efficiently.

Coordination: Assist in coordinating meetings, events, and travel arrangements, handling logistics and arrangements with attention to detail. Collaborate with team members to ensure seamless execution of tasks and projects, fostering a collaborative work environment.

High school diploma or equivalent required. Additional qualifications in office administration or related field preferred.

Proven experience in office administration or a similar role, preferably in a corporate environment. Experience in calendar management, logistics coordination, and event organization is desirable.

Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. Strong attention to detail and accuracy in handling administrative tasks. Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel. Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders. Fluency in Arabic and French is required; proficiency in English is a plus.

Proactive and resourceful, with a willingness to take initiative and solve problems independently. Ability to maintain confidentiality and handle sensitive information with discretion. Team player with a positive attitude and willingness to support colleagues and contribute to team goals. Flexible and adaptable, able to thrive in a fast-paced and dynamic work environment.