Associate Project Management

Responsibilities

Reporting to the General Manager of Maghreb Cluster, the Associate Project Management the serves as the primary point of contact for one or multiple departments, coordinating day-to-day administrative and operational activities :

I.I. Office Administration & Operations Coordination

Office Management & Administration (Office Management/Admin, IS & IT, Telecommunications)
Office Purchasing & Supplier Management, including vendor coordination and follow-up
Administrative Management, including purchase orders (POs), invoicing, and payment processing
ALPHAREP Coordination on administrative and operational matters
Office Network & Facilities Management, including office rent and infrastructure follow-up
Meeting & Event Coordination, including cycle meetings and other Leadership Team–related events
IT Equipment & Material Management, including purchasing and asset follow-up
IT Coordination, acting as liaison between IT MEA and external IT service providers
New Hire IT Setup, ensuring availability and security of IT equipment
Telecommunications Management, including voice and data services (Ooredoo), follow-up, and payments
Administrative OpEx & Budget Management, including tracking and reporting

II – Internal Communication

Drive internal communication initiatives to enhance alignment and employee engagement
Produce and edit high-quality internal newsletters with a strong focus on clarity and impact
Provide direct communication support to the General Manager for official announcements and

III. GM & Leadership Team Support / Governance

Provide high-level administrative and organizational support to the General Manager (GM) and Leadership Team (LT)Coordinate cross-functional projects and initiatives as required
Organize and support Leadership Team meetings, Business Reviews, Town Halls, staff events, internal events, and all GM-led meetings (e.g., Coffee Connect)Manage GM and LT calendars, including scheduling, prioritization, and coordination of meetings
Arrange travel and logistics for the GM and prepare expense reports as required
Maintain and regularly update distribution lists, contact databases, and personnel records
Coordinate mailings, courier services, and deliveries
Organize local and international internal and external meetings, including travel arrangements, meeting logistics, and visitor accommodations
Manage meeting room logistics, including room bookings, catering, and audiovisual/equipment requirements
Prepare all meetings agendas

IV. Cross-Functional & Team Support

Works closely with cross-functional teams to ensure smooth administrative execution and compliance, including:

Coordinating team expenses (NDF & BIZ HRS) with Amgen staff and ALPHAREP
Preparing and following up on G50 monthly statements
Supporting the Regulatory Affairs (RA) team, including POs and payments related to RA fees
Leading office management activities, ensuring smooth daily operations
Ordering office supplies and arranging related purchase orders
Proactively supporting the preparation of presentations, cluster newsletters, and internal communications
Managing administrative aspects of relationships with external experts, vendors, and service providers

Qualifications

Minimum Requirements

University Diploma
Minimum 3 to 5 years related experience in administrative support role
Experience using MS Office tools
Fluency in local language and English

Preferred Requirements

Experience in similar or related disciplinary and/or international environment
Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.

Competencies

Communication & Interpersonal Skills

Communicates clearly, accurately, and effectively, both verbally and in writing
Adapts communication style to suit different audiences, including regular interaction with executives, stakeholders, and external partners
Builds and maintains effective working relationships across teams and functions

Organization & Execution

Demonstrates strong organizational and time-management skills while balancing multiple priorities and stakeholders
Applies a high level of attention to detail in all activities
Ensures adherence to policies, processes, and procedural requirements

Service Orientation & Teamwork

Demonstrates a strong service-oriented mindset and commitment to operational excellence
Leads by example in promoting collaboration, teamwork, and a positive work environment

Adaptability & Learning

Shows flexibility and openness to change in a dynamic environment
Demonstrates a willingness to learn new tools, processes, and ways of working

Language Skills

Proficient in English (written and spoken)

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