Finance Specialist/Finance Officer

Job Title:
Spécialiste en Finance / Finance Officer

Minimum Qualifications:
Degree in Finance, Accounting or Economics

Minimum Experience: 3
-5 years Financial Management experience in retail/FMCG

Knowledge, Skills & Abilities:
Communication skills (verbal & written)

Key Responsibilities and Deliverables:

• Administer and monitor the financial system in order to ensure that finances are maintained in an accurate and timely manner
• Implement the set financial policies and procedures
• Ensure that the set internal controls are implemented and maintained throughout
• Implement financial risk management & controls that will maintain financial health of the organization
• Developing external relationships with appropriate contacts, e.g. auditors, bankers and statutory organisations
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Effective control & management of company assets
• Transactions are properly handled
• Timely preparation and sharing of correct, complete & accurate sales invoices
• Analytical analysis of mark up
• Realisation of invoiced amounts, calculation of margins and comparison with budget
• Ensure that accounts receivables are paid in a timely & accurate manner
• Reconcile the accounts payable and receivables
• Ensure that periodic bank & payment reconciliations are completed
• Scrutinize all the supporting documents to ensure accuracy and authenticity.
• Ensure timely & accurate processing & filing of statutory payments i.e PAYE, NSSF, NHIF, VAT, WHT, Corporate Tax etc
• Maintain an orderly accounting filing system & a system of controls over accounting transactions
• Ensure security for all company cheques and always verify charges
• Accurate and timely preparation of financial management accounts.
• Ensure compliance with local government on financial reporting requirements and tax compliance.
• Maintain schedules supporting the balance sheet items
• Preparation of monthly, quarterly and other periodical treasury plans
• Maintain a vendors register
• Establish, maintain and reconcile the general ledger
• Management and control of cash-flows, working capital and budgets.
• Assist with preparation of the budget
• Establish and maintain cash controls
• Monthly preparation and analysis of budget Vs Actual cost
• Manage the filing, storage and security of documents
• Respond to inquiries
• Maintain insurance coverages
• Ensure Issuance of permits and licenses
• Continually inspire, motivate and develop finance Intern(s) to understand what is expected of them.
• Avail all the documentation and information as required by the auditors
• Maintain a healthy, positive and seamless working relationship with all stakeholders
• Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and knowledge transfer
• Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
• Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained including meeting all deadlines.
• Ensure data integrity of all reports to client and management
• Demonstrate consistent application of internal procedures
• Plan and prioritise, demonstrating abilities to manage competing demands
• Demonstrate abilities to anticipate and manage change
• Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs

Key Competencies:

• Analysis & problem solving
• Financial acumen Teamwork &collaboration
• Communication
• Organisational commitment Agility
• Performance & results driven
• Continuous growth & improvement
• Resilience & stress management
• Service excellence
• Planning & prioritisation
• Quality & detail excellence
• Critical thinking