Senior Project Control Associate

Deadline for ApplicationsNovember 29, Hardship LevelA (least hardship Family TypeFamily Family TypeFamily Residential location (if applicable) GradeGS Staff Member / Affiliate TypeGeneral ServiceReasonRegular > Regular Assignment Target Start Date Standard Job DescriptionSenior Project Control AssociateOrganizational Setting and Work RelationshipsThe primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.The Senior Project Control Associate receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent normally supervises other general service staff.Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.Duties- Contribute to reviewing the internal control systems of implementing partners.- Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR's rules, policies and procedures.- Monitor that a complete record is maintained for all projects.- Contribute to reviewing, analyzing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.- Ensure that the funds obligated under an IP agreement permit the payment of the next installment or a disbursement, confirming the status of installments already paid.- Support timely project closure in coordination with the programme unit.- Contribute to tracking the management of project risks in collaboration with the programme unit, and report major risks to senior management.- Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget.- Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.- Maintain professional relationships with implementing partners.- Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties.- Recommend acceptance or non-acceptance of IPRs and payment of instalments.- Advise on improvements related to project management and internal controls.- Contact implementing partners for project related matters.- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).- Perform other related duties as required.Minimum QualificationsYears of Experience / Degree LevelFor G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higherField(s) of EducationNot applicable.Certificates and/or LicensesAccounting, Auditing, Business Administration,Finance, Project Management(Certificates and Licenses marked with an asterisk* are essential)Relevant Job ExperienceEssentialExcellent computer skills, in particular in MS Office applications. Excellent communication skills.DesirableGood knowledge of United Nations financial rules and procedures. Good understanding of accrual accounting (such as IPSAS or IFRS). Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP).Functional SkillsFI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)FI-Financial auditingIT-Computer LiteracyIT-ERP (Enterprise Resource Planning) Functional KnowledgeRM-Risk ManagementIT-Enterprise Resource Planning (ERP)(Functional Skills marked with an asterisk* are essential)Language RequirementsFor International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Desired Candidate Profile - Knowledge of Results-Based Management- Experience in project management and budgeting, with strong analytical and problem-solving skills.- Good understanding of UNHCR's financial rules, procedures, and processes.- Completion of UNHCR learning programmes and familiarity with UNHCR-specific systems (ERP, Compass, PROMS/Aconex, etc.).- Certificates in PM1 and IPSAS.- Experience in training and capacity building in programme management.- IT skills, including proficient use of MS Office and advanced Excel features, such as pivot tables and data management.- Strong organisation, planning, and coordination abilities, with excellent time management and attention to detail.- Excellent communication skills, both written and verbal, with interpersonal strengths.- Proven experience in monitoring project performance and financials. Experience in following up on audit recommendations and coordinating external project audits is an added value Required languages (expected Overall ability is at least B2 level): ,, Desired languages,,Operational contextOccupational Safety and Health Considerations:Nature of Position:Living and Working Conditions:Additional QualificationsSkillsFI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), FI-Financial auditing, IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), IT-ERP (Enterprise Resource Planning) Functional Knowledge, RM-Risk Management EducationCertificationsAccounting - Other, Auditing - Other, Business Administration - Other, Finance - Other, Project Management - Other Work ExperienceCompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration UNHCR Salary CalculatorCompendium Additional InformationThis vacancy is advertised internally. Only shortlisted applicants will be contacted for oral interview Functional clearanceThis position doesn't require a functional clearance