Office Assistant

Office Support Professional Role

We are seeking a highly organized and proactive individual to fill our Office Support role.

The successful candidate will play a key part in ensuring the smooth operation of our office by providing administrative assistance, managing calendars, coordinating logistics, organizing events, and facilitating business trips.

This role requires a detail-oriented individual with excellent organizational and communication skills, as well as the ability to multitask and prioritize effectively.

Key Responsibilities:

• Provide exceptional support to higher-level staff by managing calendars, appointments, and correspondence.
• Assist in preparing documents, reports, and presentations, ensuring accuracy and completeness.

Document Management:

• Handle various documents, reports, and records, organizing and maintaining them for easy accessibility and retrieval.
• Maintain confidentiality and integrity of sensitive information, adhering to company policies and procedures.

Communication:

• Serve as a primary point of contact for internal and external communications, conveying information effectively and promptly.
• Respond to inquiries, emails, and phone calls professionally, providing accurate information and assistance as needed.

Reception Duties:

• Welcome visitors and clients to the office with warmth and professionalism.
• Manage incoming calls, directing them to the appropriate individuals or departments, and handling inquiries efficiently.

Coordination:

• Assist in coordinating meetings, events, and travel arrangements, handling logistics and arrangements with attention to detail.
• Collaborate with team members to ensure seamless execution of tasks and projects, fostering a collaborative work environment.

Requirements:

• High school diploma or equivalent required. Additional qualifications in office administration or related field preferred.

Experience:

• Proven experience in office administration or a similar role, preferably in a corporate environment.
• Experience in calendar management, logistics coordination, and event organization is desirable.

Skills:

• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in handling administrative tasks.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Fluency in Arabic and French is required; proficiency in English is a plus.

Personal Attributes:

• Proactive and resourceful, with a willingness to take initiative and solve problems independently.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Team player with a positive attitude and willingness to support colleagues and contribute to team goals.
• Flexible and adaptable, able to thrive in a fast-paced and dynamic work environment.

Benefits:

• Private Health Insurance
• Training & Development
• Performance Bonus