Associate Administrative Officer

Job Description

Description

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All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.

Duties:

Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.Monitor the day-to-day personnel and administrative operations of the office.Provide advice on personnel and administrative policies and procedures.Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.Participate in the recruitment and appointment process, and assist with administrative formalities concerning local General Service staff.Coordinate training and capacity-building activities to staff in administrative related areas.Assist with the preparation of staffing and administrative budget requirements for the office.Assist in the competitive procurement process for selecting, awarding and issuing local contracts, in line with UNHCR regulations, rules and procedures.Facilitate the mission travel of staff, including following up on travel authorizations, bookings, tickets.Monitor the quality and timeliness of goods and services delivered to the office.Manage contracts and relations with suppliers.In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).Perform other related duties as required.

Minimum Qualifications:

Education & Professional Work ExperienceYears of Experience / Degree LevelFor 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Language Requirements:

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English

Source:

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